Job Type: Permanent / Full Time

Executive Assistant

  • Career Executive Assistant – Supporting a truly wonderful leader
  • WFH Flexibility + Bonus Leave Days + Wellbeing Incentives + Company Socials
  • $90k-100k + super | Sydney CBD Office with Harbour Views

Executive Assistants of Sydney, we present to you an opportunity that is truly like no other. We have partnered with an exceptional, industry-leading global firm who are seeking a career-minded Assistant to join their high-performing team.

Located in one of the most esteemed buildings in the Sydney CBD with exquisite water views, this prestigious business is renowned within the global executive search and consulting space.

Despite being a international business, the Sydney office has a boutique feel and this position sits within a team led by one of the most inspiring Partners you’ll ever encounter. Specialising in enhancing their client’s trajectories, developing their leaders, and creating high-performance business cultures, this team has a phenomenal reputation within the industry.

A role like no other…

This is a true Senior Executive Assistant position consisting of support to a Senior Partner, along with assisting two other Partners when required (adhoc support only). This role is deserving of an extremely rare individual who lives and breathes being an EA. Someone who knows the impact that they have in supporting seasoned professionals execute work and projects to extremely high standards.

It will take a uniquely talented individual with an abundance of drive and motivation, to deliver what our client needs. If you’re someone who thrives when enabling Executives to perform at their best, then this is the role for you. 

As with any Executive Assistant position your responsibilities are never confined to a piece of paper, but that is what makes you tick! Your natural style is to roll up your sleeves and embrace all tasks that come your way; so with that in mind here are the bones of the role…

  • Heavy diary and calendar management – there are many moving parts on a day to day basis (across multiple time zones)
  • Domestic and international travel arrangements – organising flights, hotels, cars, events and itineraries 
  • Driving centralised business processes and taking ownership of all business administration
  • High-level verbal and written communication, along with fast and accurate typing – composing letters, emails and other detailed correspondence on behalf of the team
  • Untouchable client service – liaising with clients and suppliers on behalf of Partners when required
  • Systems orientated – ensuring processes are followed, paperwork is complete, systems and databases are always up to date
  • Strong attention to detail and compliance – credit card reconciliation, contract creation, balancing bills and charges, plenty of reporting
  • Collaboration – working with local and international teams to ensure the smooth sailing of team deliverables

To handle this broad spectrum of responsibilities you will be quick, sharp, tech-savvy, and ideally come with experience in a corporate global business to truly understand the matrix of operations. You will have a warm and confident nature, take pride in making the wheel turn smoothly, and simply love ticking things off your list.

Whilst expectations may be high, the rewards will definitely be aplenty for the successful candidate. The company offers flexible work arrangements, paid holiday between Christmas and New Year, wellbeing incentives, an annual bonus and there are always social events taking place at their beautiful offices.

They invest in their staff and there is a plethora of training to ensure that you are set up for success! 

This role won’t be on the market for long therefore, if you feel you have the skill set required to truly add value then simply click on the APPLY button now to register your interest. 

Looking forward to working with you in the future.

Apply for this position now!

Receptionist

  • Enter into the corporate world – the perfect role for a school or uni leaver
  • Join a business who cares about you | Great starting salary
  • Eastern City Fringe | Career development opportunities

Looking to start your corporate career with a business that will be 100% invested in your development? Ready to be trained by industry leaders? Are you keen to be a valued member of a highly successful team where your contribution is truly recognised? This could be the opportunity you have been searching for!
  
Based in the Sydney CBD this well established, boutique family business is seeking a dedicated Receptionist to join their high functioning and close-knit team on an 8 month fixed-term contract. You will be supported and trained in all aspects of business administration; they just need you to deliver your A-game!
  
This role is set in a professional environment where the team values swift and efficient work, complemented by a vibrant and engaging work atmosphere. This is a rare opportunity to be trained from the ground up as the business is open to school leavers, or someone looking to pivot their career into professional administration. All they ask is that you bring a positive, 10/10 attitude and matching enthusiasm into the office every day.
   
What will a day in the office look like for you?
   
You will become the ‘rock’ on reception and working with other Senior Staff will see you take on administration tasks across the team. Duties will include: 

  • Being the voice and face of the organisation, answering calls and providing support to customers/clients/executives.
  • Providing support to Senior Staff and especially the Executive Director (ED), typing reports and dictation from the ED (fast & accurate typing speed is required, ideally over 50wpm).
  • Sorting mail, arranging couriers for staff and following up to ensure delivery.
  • Ensuring that the general office and kitchen remain clean and tidy (everyone does their part, but you will own these areas).
  • Managing all board room bookings and ensuring the rooms are prepared and tidy.
  • Ordering, delivering, and maintaining office stock, stationery, and equipment.
  • General secretarial and administrative tasks to ensure the office runs smoothly (filing, running errands and assisting with adhoc projects)
  • In addition, you will also provide backup support to the Executive Assistant when required and work closely with them to execute various staff and private events (the fun stuff!).

Don’t worry, you won’t be asked to do all of these tasks every day! The positive point to note with this role is that you will be working with a fantastic team who will help you along the way. This is the perfect environment to grow and learn.
   
What is special about this business?
  
This is an organisation that will welcome you in like family, you definitely won’t be ‘just a number’. They want to see you succeed and given they are a small close-knit team, they will be able to give you all the tools to do so.
  
Maintaining very high standards is embedded in the business’s DNA and they pride themselves on delivering exceptional levels of customer service to their clients and business contacts. All of the members of the team are long-term employees, most having commenced in the entry level roles and worked their way up through the ranks. The business must be doing something right as no one wants to leave!
  
Located at the Eastern edge of the CBD and close to public transport, they are very easy to access.
  
About you…
  
You will be a tech-savvy, organised and driven person who always enjoys giving 100%. You will pride yourself on your exceptional attention to detail, positive attitude and willingness to put yourself out of your comfort zone to learn new tasks. The office use Apple computers and the Microsoft Office Suite therefore previous experience with this type of tech is highly desired.
  
Finally, pride in your appearance will be high on your list (or as we say at Sprint HQ, dress to impress!) as you will be interacting with senior executives and greeting VIP guests.

Please note that this contract will run from 15th January – 30th August 2024. Due to the length of the contract unfortunately this role is not suitable for candidates on working holiday visas.
  
This is a very rare opportunity and we will be moving quickly on the recruitment process so click APPLY now.
 
All applications will be acknowledged and responded to.

Apply for this position now!

Sprint@Sprint – Register your interest!

Click APPLY below to register your details so we can help you hit the ground ‘Sprinting’ when the perfect role becomes available.

Whether you’re searching for your next amazing career move, or looking for a temp contract to sink your teeth into, we work with a variety of wonderful clients across an array of different industries.

If you have recently applied for another role, we will have an up-to-date CV on file already 🙂

Level 2, 30-32 Market Street
Sydney NSW 2000
P: 0411 175 799

Apply for this position now!