Executive Assistant – Middle East

  • Executive Assistant for leading global business
  • Relocate to the Middle East – minimum two year commitment
  • Generous salary package and incentives (paid in USD)

Are you a dynamic and experienced Executive Assistant ready to embark on an international adventure?

We are seeking top-tier candidates to support senior executives in a high-profile, globally recognised energy company based in the Middle East. This is a unique opportunity to work with a well established company that puts it’s people at the forefront of everything it does and has been identified as one of the best places to work.

An opportunity such as this will provide exposure and experience on a scale that will be very hard to match. 

There will be a business showcase held in Sydney on 17th July, so register your interest today and the Sprint team will be in touch!

Key Responsibilities:

  • Manage complex diaries and calendars for senior executives
  • Organise detailed travel itineraries, visa applications, and handle expenses
  • Facilitate meetings, including minute-taking and agenda composition
  • Perform highly confidential administrative duties
  • Compose, edit, and review confidential correspondence
  • Compile statistical information, reports, and presentations
  • Undertake office management and other secretarial duties as required

Candidate Requirements:

  • Minimum 5 years of experience as a corporate Executive Assistant or Personal Assistant
  • Career-driven or ‘up and coming’ EA’s looking for an international adventure
  • No industry-specific requirements, but a deep understanding of large multi-layered, matrix-style organisations (e.g., Big Four, Banking, Large Energy/Infrastructure, Global Law) is essential

What is in it for you:

  • Competitive base salary with a compelling remuneration package aligned to your skills and experience (paid in USD)
  • Annual employee incentive plan based on company and individual performance
  • Annual repatriation allowance covering airfare costs with full flexibility
  • Comprehensive relocation support, including visas and a generous allowance for personal effects shipment
  • Heavily subsidised accommodation within established, self-contained communities
  • Free healthcare at in-network facilities and access to premium dental clinics
  • Complimentary public transport and options for renting or purchasing personal vehicles
  • Access to sports facilities, gyms, exercise classes, and recreational activities at no cost
  • Up to 30 calendar days of paid leave annually, plus 9-11 days of national public holidays

This is an exceptional opportunity to join a world-leading company and make a significant impact while advancing your career internationally. Apply now and be part of a team that is shaping the future of the energy sector.

Note: This position offers a singular visa, and only the candidate will be eligible for relocation. We require a minimum two year commitment.

Operations / Executive Assistant

  • Work with like-minded, driven colleagues & have some laughs along the way!
  • An Operations / Executive Assistant role with purpose
  • Immediate start – $100-$120k + super | Sydney & Newcastle Office

Trust us when we say – This role is RARE!

An immediate/ASAP start opportunity for an ambitious support professional for one of Australia fastest growing business in the ecommerce space.

With offices in both Sydney and Newcastle, we are open to candidates in both locations.

  • An Operations / Executive Assistant position supporting the Head of Operations and CEO execute key business projects such as a new office build, onboarding of staff, and supporting the Head of Ops to implement new systems and processes – this is a scale-up environment which requires someone to act beyond a job description
  • Become an instrumental support across the business whilst focusing on being a true right hand – also manage the ‘fun’ things such as events & client engagements
  • In one of the fastest growing global industries… e-commerce – work with some incredible brands along the way
  • Working out of an Ecommerce hub in Alexandria (moving to a CBD location later this year) or the Newcastle office

Truly, this would have to be one of the best roles we’ve ever been briefed on….and no, there is no catch. 

Let’s cut to the chase, here are the nuts and bolts…

  • This extremely ambitious ecommerce business provides consulting services to some of Australia’s largest and well-known retail brands. They also support new, up and coming brands that are only just starting out on their ecommerce journey
  • You’ll work as an Operations / Executive Assistant to the Head of Operations who is one of the most passionate and talented professionals we’ve had the pleasure of working with
  • On top of this you will also be supporting the CEO with facilitating events, conferences, media appearances, onboarding and international trips
  • Whilst both the Head of Ops and CEO are seasoned professionals, they simply do not have the time to handle the range of admin tasks that can come through on a day to day basis
  • You’ll be creating presentations for new business deals, support with the building & creation of standard operating procedures and be the first point of contact for any external media requests
  • There are plenty of other business projects that you’ll be thrown into to handle the administration
  • Adhoc support to the CFO, helping with a range of accounting responsibilities – creating financial reports on Xero, managing debtors, invoicing and enhancing workflow across this area when required

The responsibilities:

  • A plethora of administration tasks relating to both BAU and new projects
  • Email management and heavy calendar management for both the Head of Operations and CEO
  • Execute various duties relating to the internal team, such as communication, new initiatives and becoming the go-to for general queries on behalf of the Head of Operations 
  • National and international travel management, flights, hotels, venues, cars
  • Coordination of national roadshows, events and conferences
  • Communication with VIP members, providing 5* customer service at all times
  • Prepare presentations and various business documentation such as internal Board packs when required, agendas and any other corporate administration for the monthly meetings
  • Maintain and manage central filing systems for all administrative work using
    • ClickUp
    • Google drive
    • Wistia

The non-negotiables!

  • You are driven to GET THE JOB DONE, are super ORGANISED and are meticulous with the DETAIL – you can’t finish a day without your list for tomorrow
  • Your client service skills are not just ‘great’, they are EXCEPTIONAL and are coupled with a warm nature, sense of humour and a truly down to earth personality. You’re ready to jump in with both feet on every task
  • 100% service mentality – you will do whatever it takes to achieve a positive outcome
  • Strong knowledge of Google Drive, Microsoft Suite and Zoom – experience with Xero and bookkeeping would be highly desired
  • Career administration professional, with a stable work history 
  • Excellent attention to detail – you’ll be proof reading and creating a lot of business documents
  • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion
  • You absolutely LOVE tech! Whilst you won’t be coding or rebuilding a laptop you will be working with a team of digital natives therefore you must be able to fit into their ‘world’. Remember, an entrepreneurial whiz who sets up an ecommerce business is going to an early adopter of software and new ways of working – you also need to be on board with this way of working

If this sounds like you and you’re up for this exciting career challenge then simply click on the APPLY button now. 

Please note that as this is a permanent position, only Australian Citizens or Permanent Residents will be considered.

We are looking forward to working with you!

Sprint is very proud of the customer service we deliver. All candidates will be responded to in a timely manner.

Executive Assistant to Chief People Officer

  • Senior EA position to inspiring & fun C-Suite Exec – be a true partner
  • North Shore office with parking onsite – close to public transport
  • Fantastic culture within an ASX listed business

It’s not very often that we’re briefed on a senior Executive Assistant position where one of the key criteria is having a laugh behind the scenes and becoming a ‘work friend’ to a high-performing, seasoned people leader.
  
Based on the lower North Shore (near the train line and free on-site parking is available) this is an ASX-listed, global business with an incredible culture (trust us, we’ve worked with them for years!).

Although the business has 30,000 employees across Australia, the HQ has a close-knit feel and you’ll be working alongside a team of other wonderful EA’s.
  
Supporting the newly appointed Chief People Officer you’ll be a high-touch, commercially minded Executive Assistant who enjoys leaning in and offering 5 star service on a day to day basis.

This is a fantastic position if you love being the glue that holds everything together, enjoy creating processes and procedures to streamline your exec’s day, and thrive when establishing yourself as a true right hand, business partner. 
  
Where you’ll be making an impact…

  • Full inbox and heavy diary management – given this role is supporting the CPO there are many moving parts and meetings with on a day-to-day basis
  • Streamline day to day operations and BAU tasks for the CPO – support with deadline management
  • Coordinate extensive interstate travel, itineraries and manage expenses
  • Provide untouchable client service – ensuring you are the ultimate extension of the CPO to the wider team
  • Create presentations, documents and other materials for SLT meetings and committees
  • Wider support to 6 direct reports on an adhoc basis when required
  • Be proactive with highly confidential business projects, not only acting as a sounding board but using your commercial acumen to offer input when appropriate 

You will be the ‘vault’ when it comes to matters of confidentiality, integrating yourself into the business and becoming a pillar of strength to drive positive values and energy throughout the team. After all, you are representing not only the company brand but the personal brand of your Executive.
  
To flourish in this position, you’ll be a mature-minded, seasoned professional who can confidently offer value to an accomplished Executive. You will be quick, sharp, tech-savvy and ideally come with experience in a large, listed business to truly understand the matrix of operations.

Your warmth and confidence is always remembered and people enjoy partnering with you. You take pride in making the wheels turn smoothly and you absolutely love ticking things off your list.
  
This role won’t be on the market for long therefore, if you feel you have the skill set required to truly add value then simply click on the APPLY button now to register your interest.
  
We are looking forward to working with you in the future.

Sprint@Sprint – Register your interest!

Click APPLY below to register your details so we can help you hit the ground ‘Sprinting’ when the perfect role becomes available.

Whether you’re searching for your next amazing career move, or looking for a temp contract to sink your teeth into, we work with a variety of wonderful clients across an array of different industries.

If you have recently applied for another role, we will have an up-to-date CV on file already 🙂

Level 2, 30-32 Market Street
Sydney NSW 2000
P: 02 9271 0000