Job Location: Sydney

Executive Assistant – Family Office

  • Newcastle based (with travel to Sydney + Australian cities)
  • Blend of Private & EA support – become part of the ‘inner circle’
  • Executive level remuneration in line with skills & capability

This is certainly one of the most exciting roles we’ve had all year – the perfect blend of personal, executive and family office support to a highly effective CEO with a true entrepreneurial spirit.

Whilst this may be the type of role many EA’s ask for however, it’s certainly not for the faint hearted. Their unparalleled results have been achieved through personal foresight, determination and sheer hard work. Due to company growth, the CEO is now seeking a commercially minded EA with a drive to succeed not only in business, but in life overall.

You’re a natural overachiever. 

Operating in lockstep with this highly respected leader, you’ll become part of their inner world and work across a blend of personal, private and executive support.

Personal Assistant duties include interacting with stakeholders for private investments, overseeing house staff, running general day to day operations and liaising with a multitude of external consultants and advisors. This will be rounded off with becoming an extension of the executive leadership team for their main business. 

You’ll hold a critical operational support role and cut through the white noise to carve out time to allow them to focus clearly on steering new business ventures and drive growth. 

Due to the confidential nature of the work, it’s difficult to outline the JD or specific tasks however, if you have worked in a family office in the past, or for a HNWI or prominent entrepreneurial leader, you’ll already be completely aware of what is involved.

Your job is to schedule them, put them in the right place at the right time, with accurate information to allow them to succeed – every single time.

They travel at short notice, their schedules change, everyone wants a piece of them, they have personal matters being thrown their way, relationships with friends and family to maintain, interesting investments and most importantly, their overall health to manage. 

You’re an active worker, you think ahead, preempt and deliver to your leader things they didn’t even realise they needed. You make their life easier by providing solutions, not more issues or problems.

You get S### done. 

Your leader knows of only a small portion of what you handle because you make it all happen behind the scenes and all they are left with is a feeling of complete and utter calm, a trusting sense that you’ve ‘got this under control’.

You’re also 100% confident dealing with lawyers, financiers and investors, and understand the nuances that exist within a family office environment.

If you need to ask the hours, or how many days you can WFH, or ask if will they text you at 7pm to check something – this is not your role. You go where they go. By no means is this a 24/7 role – the leader is 100% connected to their family and respectful towards others time however, they also didn’t achieve outstanding success by operating under a 9-5 mentality.

Life and work blend together, with plenty of fun along the way. They want to welcome someone into that environment. 

Due to the nature of the corporate side of the business there are large scale events and roadshows around Australia (created by a specific event team) and you will be required to attend (usually 3-4 days at a time, 1-2 times per year). 

The role is predominantly based in Newcastle with adhoc travel to Sydney (once a week or fortnight, pending workload). 

Whilst this is a one on one role, you’ll still have the opportunity to work with a vibrant and engaging team, in a values-led business that is a trailblazer in their industry.

The CEO is highly intelligent, a walking calculator when it comes to numbers and data, motivated by tech and loves emerging industries. Despite achievements, they are calm, unassuming and extremely humble. They lean towards ‘practical’ over ‘flashy’ every single time. 

If you are a senior, career minded EA ready for your next long-term partnership, this role will offer you the challenge, responsibility and reward you’ve been looking for.

Simply click the APPLY button now to register your interest.

Apply for this position now!

Front of House / Employee Experience

  • 6-12 month contract (may extend or progress to permanent)
  • Fantastic central location – beautiful offices in the heart of the CBD
  • WHV’s welcome – company open to requesting a visa extension

Take the reigns of this busy office on a contract basis as the current Front of House Manager has recently accepted a promotion and is keen to start in their new role!
 
Commencing ASAP (ideally during the week commencing Monday, 17th August) for the handover, then you’ll take charge of all front desk and business operations across the floors, and make the role your own.

Their preference is to identify someone who can stay on long term and will build a career within the business (as the previous incumbent has) however, due to the speed at which they need to recruit, they are open to considering those on Working Holiday visas as well (with the plan to request extensions). 

As a one of the fastest growing financial consulting businesses in Australia at present, it’s the perfect time to join as they go through an exciting expansion phase.

With an exceptional reputation, they are highly brand-focused and value people who create solutions, take pride in delivering positive employee experiences and demonstrate a can-do attitude. 

Having recently relocated into modern new headquarters, it’s a key time for bringing the teams together and building their social cohesion.

With over 140 staff on site, you’ll be the face who greets everyone and fall naturally into being the ‘go-to person’ for general enquiries. 

Day to day duties will include: 

  • Managing all front of house and office management tasks – delivering 5 star service and hospitality level experience.
  • Handling all calls, greeting clients and visitors, and managing the security process as they enter the building (signing in, lanyards etc).
  • Overseeing the 7 meeting rooms , monitoring schedules, ensuring the accurate set up of technology and that the rooms are kept well stocked, and always tidy. 
  • Liaising with caterers, ordering appropriate food for every event/occasion and support with office based company events.  
  • Supporting HR with the onboarding of new staff, engaging with them on their first day and handling the first walk through of the office/facilities.
  • Being the key point of contact for adhoc queries & building facilities management – including monitoring  contractor movements and general repairs being conducted in the office.
  • Handling all couriers and movement of any stock/equipment.
  • Purchasing all consumables, office groceries, stationary and items for special events.
  • Providing adhoc administrative assistance to a variety of teams, and helping to ease the load for the EA & Admin team.

This business prides itself on always delivering an extremely high level of service to those who visit their office. People are welcomed warmly, with positivity and a friendly attitude. Certainly no stiffness or cool tones in this office! 

Given the requirement to hit the ground running, they are definitely requiring previous office management, Front of House or even corporate client service experience to ensure your success in the role. 

You’re a super positive person, with a skip in your step and the ability to see the best in every situation. You’re 100% reliable, are quick to see and action things, and you keep all the balls in the air at once. People gravitate to you as you have credibility and build new relationships easily. 

The role is based in the heart of the city (George Street) and will require you to be on site 5 days per week.

It’s commencing as a temp assignment due to their urgency to have someone start asap, and will likely run for 6-12 months. They are hoping to identify a candidate who can stay on permanently however, are also open to business minded WHV candidates who can make a lengthy commitment (eg 12 months or more).

Simply register your interest now if this sounds like the perfect role for you!

Apply for this position now!

Sprint@Sprint – Register your interest!

Click APPLY below to register your details so we can help you hit the ground ‘Sprinting’ when the perfect role becomes available.

Whether you’re searching for your next amazing career move, or looking for a temp contract to sink your teeth into, we work with a variety of wonderful clients across an array of different industries.

If you have recently applied for another role, we will have an up-to-date CV on file already 🙂

Apply for this position now!