29 Jan 2024

Administration Assistant


Fast track your career! Fantastic leadership & support on offer | Rapidly growing building consultancy | Kind, supportive team | Padstow | $60K+super

  • Perfect role for a gun administrator! Padstow location
  • Become the backbone of the business – group support role
  • Fantastic leadership & training – set up your long term admin career!

Fantastic opportunity to drive your administration career forward when you join this rapidly growing building and property consulting firm in the heart of Padstow.

This is the perfect role if you’ve gained some previous office experience (1-2 years) and would now like to take your career to the next level.

Working for this boutique sized business you’ll be offered the opportunity to become part of the ‘close-knit work family’ and develop your experience under the guidance of an exceptional Administration Manager who is a specialist in their field.

Whist the work load is busy, there will be time for a few laughs and plenty of banter along the way. Therefore, if you are a confident communicator and like to interact with others then this environment will be the perfect match for you.

So what will the role entail…

  • Supporting the building consultants with the creation of fee proposals for clients, ensuring these are issued in a timely manner – many of these are templated however, as time goes on you’ll gain further industry knowledge and be able to update and adjust them with ease.
  • Answering the main phone, taking messages and providing 5 star service (as the consultants mainly receive calls from mobiles, this will be light on)
  • Updating the database with accurate client information, remaining across active projects and immersing yourself in the nuts and bolts of the back end administration for the business.
  • Supporting with general invoicing and basic accounts work.
  • Ordering stock and consumables, including kitchen items and stationary.
  • Assisting with the coordination of office social activities (Friday drinks, ordering birthday cakes etc) and jumping into help with general support around company events such as the annual Christmas party/Melbourne Cup etc. 
  • Working closely with, and being guided by, the Administration Manager – learning all of the back-end administration processes for the office. 
  • Keeping the office tidy, overseeing the mail, scanning, filing and adhoc support that the consultants or senior management may need. Anything else required to help promote the close-knit, cohesive team environment and wonderfully inclusive culture that they have consistently driven! 

This is a rare role namely due to the interesting nature of the work, and the wonderful people you’ll have the opportunity to support. The business is built on exceptional consulting skills, high levels of customer service and the positive attitude of everyone who works there. No job should be too big or too small for you.

You’ll pride yourself on your exceptional attention to detail (including accurate spelling and grammar) and document layout skills (all in Word).

If you are ready to really drive your support experience in 2024 and are keen to find a business where you can settle in for the years to come then we’d love to hear from you.

Intermediate to advanced Word and fast, accurate typing in order to make it through the workload will be required. Coupled with a warm, happy-go-lucky nature, a true support mentality and the willingness to put yourself out of your comfort zone when you’re learning something new will ensure your success.
Simply click on the APPLY button now if this role sounds like it’s right for you!
As this is a permanent, ongoing position we will only be able to accept candidates with full working rights in Australia.